How does onlinedbs.co.uk work?

onlinedbs.co.uk is an easy-to-use and efficient application process. The aim of the system is to save you as an organisation both time and money, whilst ensuring peace of mind that your recruitment procedures are robust with respect to criminal record checking procedures.

We recognise the importance of ensuring that your staff are fully compliant to work within your organisation and we never compromise on security or quality.

The process for application with onlinedbs.co.uk is as follows:

Step 1

The applicant or individual you require to complete a disclosure and barring check (formerly CRB) will need to log into our system to enter their personal details. This will then submit a request to your organisation to verify their identity, and enter any other pertinent information regarding their job role and functionality.

(We recommend a central point of contact for verification – usually your Human Resources Team)

Step 2

Once the application has been submitted to our team, we will verify all information on the form and send it directly via our secure network to the DBS. The system has been robustly tested and complies with all legal security requirements. The DBS will receive the application in a matter of minutes, and will start their checks against the police national computer, and any relevant barred lists.

Step 3

Your organisation will instantly be notified via email when the result is available to view online. In four out of five of cases, this is within seven days. By simply logging into the system again, you will be able to view the applicants certificate; provided it is clear (i.e. does not contain any information*).

If the certificate does contain information*, such as any cautions or convictions, you will need to view the applicants’ original certificate which is posted to their home address.

*Information may include the following:

Police National Computer (PNC) – Standard DBS and Enhanced
A record is held on the PNC of anyone who has been arrested, convicted, cautioned, reprimanded or warned in respect of a recordable offence (being all offences punishable by imprisonment at least one year plus a number of other minor offences including begging or drunkenness in a public place). Around 10 million records are held on the PNC. Information about anyone’s convictions, cautions, reprimands or warnings on the PNC is stored for 100 years from their date of birth.

Police National Database (PND) – Enhanced DBS only
The PND, introduced in 2010, is a nation-wide database that includes all of the information on the PNC plus all of the information held by local police forces. This includes ‘soft’ information such as allegations made against a person that does not result in arrest, and concerns passed on to the police from other bodies (such as schools or social services).